How to Submit an OER Through the Army Evaluation Entry System

The Army Evaluation Entry System (EES) is used to prepare, route, and manage officer evaluation reports, commonly called OERs. It supports the administrative workflow from drafting and reviewer input through electronic signatures and submission to the appropriate personnel records process.

Submitting an OER successfully requires more than uploading a document. The rated officer, rater, senior rater, and administrative staff must complete their assigned actions in the correct order, while dates, duty descriptions, counseling records, and signatures must agree with the officer’s evaluation information.

EES screens and menu names can change as Army systems are updated. Use the current instructions displayed in the system, follow local command policy, and protect personally identifiable information throughout the process.

Prepare The OER Information

Before signing in, collect the information needed to complete the evaluation. This normally includes the rated officer’s rank and name, assigned duty position, rating period, rater and senior rater details, counseling dates, duty description, performance objectives, and supporting documents required by the command.

Review the applicable Army regulation, evaluation form, and technical guidance before entering data. An Army OER guide can help explain the general workflow, terminology, and common requirements, but local human resources offices and the official EES environment remain the controlling sources for current procedures.

The report should describe performance and potential with specific, supportable examples. Check that achievements, assignments, dates, and duty responsibilities are accurate. Errors in the basic profile or rating chain can delay routing or require the report to be corrected and reopened.

Sign In And Start The Evaluation

Access EES through the authorized Army network or approved access method. After authentication, review the dashboard for evaluations assigned to you. Depending on your role, you may see reports waiting for your action as a rated officer, rater, senior rater, reviewer, or administrator.

Open the correct evaluation and verify the report type, rating period, and rated officer before entering content. If the report is missing, assigned to the wrong person, or connected to an incorrect rating chain, do not create a duplicate without guidance. Contact the servicing S-1, administrative office, or designated evaluation manager so the workflow can be corrected.

Enter information carefully and save the report regularly. Some systems may time out, and a browser interruption can cause unsaved work to disappear. Use the system’s validation features after completing each major portion instead of waiting until the entire report is finished.

Complete The Rating Chain Workflow

The OER normally moves through several participants. The rater records observed performance and potential, the senior rater provides the senior-level assessment, and other required officials review or authenticate the report. Each participant should act only within the permissions assigned to that role.

Coordinate with the rating chain before routing the report. A rater should ensure the narrative and performance assessments are consistent with counseling and documented results. The senior rater should verify the broader assessment, profile considerations, and potential language before applying an electronic signature.

Workflow Stage	Primary Action	Useful Check
Drafting	Enter duty details, objectives, performance, and potential information	Confirm dates and duty position
Rater Review	Complete the rater portion and submit it forward	Compare content with counseling records
Senior Rater Review	Complete the senior rater assessment	Verify rating chain and senior rater information
Authentication	Apply required signatures or acknowledgments	Read the final report before signing
Administrative Review	Check completeness and submission status	Confirm no action remains pending
Records Processing	Transfer or file the completed evaluation	Retain a copy and monitor the record

Do not use another person’s credentials or sign on behalf of a rating official. Electronic signatures represent an official action. If a correction is needed after signing, follow the authorized amendment, rejection, or return process rather than editing an unofficial copy and assuming the change will be accepted.

Review And Submit The Report

Before final submission, use the preview or validation function to inspect every page. Look for blank required fields, incorrect rank abbreviations, inconsistent dates, misspelled names, incomplete narratives, and formatting problems. Confirm that all required signatures and acknowledgments are present.

The final submission step may be separate from signing. A report can appear complete while still waiting in a queue for administrative review or records processing. Check the status indicator, action history, or workflow messages to determine whether EES accepted the report and whether another participant must act.

Save the completed report according to unit policy. A local copy can help establish what was submitted, but it does not replace the official version in the personnel record. Avoid storing evaluation documents on unsecured personal devices or sending them through unapproved channels.

Resolve Delays And Missing Records

A delayed OER may result from an incorrect rating chain, an incomplete signature, an expired assignment, a system error, or an administrative office waiting for supporting information. Start by reviewing the workflow history and identifying the last person or office assigned an action. Then contact that person or the servicing S-1 with the report details and rating period.

If the evaluation was supposedly completed but does not appear in the official record, compare the EES status with the record system and ask the responsible administrative office to verify submission. Guidance on missing evaluation records may help organize the follow-up, although the appropriate Army records office must resolve the official discrepancy.

Keep copies of relevant correspondence, status screens, signed reports, and submission dates. These documents can help establish a timeline when an evaluation is delayed, rejected, or absent from the expected personnel file.

Checks Before You Send

A short final review can prevent avoidable routing problems. Complete these checks before selecting the final submission or signature option:

• Confirm the rated officer, rating period, duty position, and rating chain.
• Compare performance statements and dates with counseling records and supporting documents.
• Verify that every required section, signature, acknowledgment, and administrative field is complete.
• Review the generated report for formatting, spelling, and inaccurate personal information.
• Record the submission status and retain the approved copy in line with unit policy.

If the system returns an error, read the exact message and capture the relevant details before contacting support. Include the evaluation type, rating period, user role, and action that produced the error, while using approved methods to transmit sensitive information.

Use the official EES workflow to submit the report, then monitor its status until the record shows that the required action is complete. When a problem remains unresolved, contact the chain of command, servicing personnel office, or evaluation manager promptly and provide the documentation needed to trace the report.