How to Use EES to View Evaluations from Multiple Units

Army personnel may serve in several formations during a career, with evaluation reports created by different rating chains and submitted at different times. The Evaluation Entry System, commonly called EES, can help eligible users review these records when they need to verify an NCOER, OER, or AER.

Finding an evaluation from a previous unit is usually less about searching by organization and more about checking the correct record type, date range, status, and access permissions. A disciplined review also makes it easier to identify missing reports before a promotion board, reassignment, separation, or personnel records update.

EES is an administrative system rather than a replacement for every Army records platform. Some documents may be associated with iPERMS, a local S-1 office, or another official personnel process. Understanding how these systems relate will prevent confusion when an evaluation appears incomplete or unavailable.

Sign In And Confirm Your Access

Begin by signing in through the authorized Army network and authentication method available to you, typically with a Common Access Card. Access can depend on your role, assignment, evaluation responsibilities, and the permissions connected to your account. A user may be able to view personal records while having different options when acting as a rater, senior rater, reviewer, or administrator.

For a general explanation of the system’s purpose and terminology, review what Army EES does before navigating detailed records. This can clarify why some actions are available in one role but restricted in another.

After signing in, check that your name, rank, component, and current duty information appear correctly. If the profile points to an outdated organization or incorrect role, stop before making changes or assuming that older evaluations are missing. The servicing S-1, human resources specialist, or system administrator may need to correct the account relationship.

Search By Report Details

Use the evaluation search or record-management area to locate reports from earlier assignments. Depending on the interface and access level, useful fields may include the soldier’s name, DOD identification information, report type, evaluation period, status, and unit. When searching across multiple units, begin with a broad date range and then narrow the results.

Search by evaluation period instead of relying only on the unit name. A report may have been prepared after a transfer, signed by leaders from a former organization, or processed while the soldier was attached to another command. The rating chain and period dates often provide a more dependable way to distinguish one record from another.

Look for familiar report categories such as NCOER, OER, and AER. The difference between these documents affects how they are created, reviewed, and used in a personnel file; a helpful NCOER and OER comparison can help when the search results contain several evaluation types.

Review Status And Rating Chain

A report that appears in EES may be a draft, unsigned evaluation, submitted report, returned report, or completed document. Review the status carefully before treating it as final. A draft may contain partial information, while a completed evaluation should generally show the required signatures, dates, and routing actions.

Check the rater, senior rater, reviewer, and organization shown on the report. These details help confirm that the evaluation belongs to the correct assignment, especially when two units have similar names or when a soldier changed duty positions during the rating period.

The evaluation period should also make sense alongside permanent change of station dates, temporary duty, schools, deployments, and changes in duty status. A gap may indicate a legitimate non-rated period, a report still moving through processing, or a missing evaluation that requires administrative research.

Compare EES Records With Other Sources

EES should be treated as one part of the Army’s personnel-record process. A completed evaluation may later be uploaded to iPERMS or reflected in another official record repository. If a report appears in one location but not another, compare document status, upload timing, and the type of file being viewed before assuming that the record is incorrect.

Record or Detail	What To Check	Why It Matters
Evaluation type	NCOER, OER, or AER	Confirms that the correct report category was selected
Evaluation period	Beginning and ending dates	Connects the report to the correct assignment
Organization	Unit, command, or duty location	Helps separate records from multiple units
Rating chain	Rater, senior rater, and reviewer	Verifies the leaders responsible for the report
Status	Draft, submitted, returned, or completed	Shows whether the document is final
Supporting file	EES record or iPERMS document	Identifies where the official copy may reside

Save or print a copy only through authorized procedures, and protect personal information contained in evaluation documents. Avoid sending reports through unapproved email or storing them in public cloud services. When an official copy is needed for a board or personnel action, ask the responsible administrative office which version should be submitted.

Resolve Missing Or Incorrect Evaluations

If an evaluation from a previous unit cannot be found, record the search details first. Note the approximate rating period, unit name, duty position, report type, and names or ranks of the rating officials if known. This information gives the S-1 or records specialist a practical starting point.

Common causes include an incorrect date range, an evaluation that was never finalized, a report returned for correction, a mismatch in the soldier’s profile, or a record that has not transferred between systems. A former unit’s administrative section may also hold relevant routing or submission information.

Do not create a duplicate report simply because the original is not immediately visible. Duplicate records can create conflicting versions and complicate later corrections. Ask the appropriate personnel office to verify the report’s status and determine whether a correction, resubmission, or records update is required.

Prepare Evaluations For Career Decisions

Before a promotion board or career milestone, review evaluations from every significant assignment in chronological order. Look for gaps between rating periods, inconsistent duty descriptions, missing signatures, and discrepancies in rank or organization. Early review gives administrators more time to research older records.

A low evaluation may require careful preparation when it is part of a board file. The report itself should remain accurate and unchanged unless an authorized correction process supports an amendment. For context on discussing such a record professionally, see explaining a low NCOER.

Practical Review Checklist

• Sign in through an authorized Army connection and verify your profile.
• Search by report type, evaluation period, and rating chain rather than unit name alone.
• Confirm whether each result is draft, submitted, returned, or complete.
• Compare EES results with iPERMS and approved personnel-record sources.
• Contact the servicing S-1 or records office promptly about gaps or incorrect data.

A complete review should leave you with a chronological set of verified evaluations and a clear record of any unresolved issue. Use EES to examine the available reports, protect the documents you access, and work through official Army administrative channels when a record needs correction or recovery.