How to Find Previous NCOERs From Multiple Army Units

A Noncommissioned Officer Evaluation Report (NCOER) follows your official military record even when you change duty stations, commands, or components. The challenge is usually locating every report, identifying missing rating periods, and determining which office can correct an incomplete file.

Most completed NCOERs should eventually appear in the Army Military Human Resource Record Management system, commonly called iPERMS. However, a report may be delayed because of an unsigned evaluation, an administrative error, a transfer between units, or an upload problem. Knowing where to look first can save considerable time.

The EES Army guides provide general information about evaluation records and related personnel processes. Use them as a reference while confirming current procedures with your S1, records manager, or official Army support channel.

Start With Your Official Record

Begin by reviewing your performance documents in iPERMS. Sign in through the authorized Army access route and open the section containing evaluation, commendatory, and performance-related documents. Search by report date, rank, duty position, and unit rather than relying only on the file name.

NCOERs may be listed with different naming conventions. A report could appear under the ending date of the rating period, the date it was signed, or the date it was accepted into the personnel record. Download or securely save copies of every visible report, then create a list of missing periods.

Check the record for the entire span of your service, including time in a previous brigade, battalion, detachment, recruiting assignment, training organization, or Reserve Component unit. A change of unit does not necessarily mean the report disappeared; it may simply be filed under the rating period rather than the organization that currently appears in your profile.

Use Rating Periods to Find Gaps

Construct a timeline of your NCOER history. Record the beginning and ending dates for each evaluation, the rated rank, the duty position, the senior rater, and the unit identification. This makes it easier to distinguish a genuinely missing report from a duplicate or an evaluation that covers an unexpected period.

Pay special attention to change-of-duty-station moves, extended temporary duty, deployments, relief-for-cause reports, and annual reports that overlap a permanent change of station. A report can be associated with the losing unit even if the evaluation was completed after you arrived at the gaining unit.

If you see a gap, compare it with your assignment history and duty status. The gap may involve a referred report, an option or election period, a nonrated time period, or a report that was prepared but never finalized. The S1 can often determine whether the evaluation was rejected, returned for correction, or never submitted.

Contact Each Former Unit Strategically

For a missing NCOER, contact the S1 or human resources specialist at the unit responsible for the rating period. Provide your full name, rank at the time, DoD ID or other approved identifying information, unit, duty position, rating period, and the names of the rater and senior rater if known.

Former units may retain local working files, routing records, or copies of signed evaluations. Ask specifically whether the report was completed, signed, submitted through the Evaluation Entry System, and forwarded for placement in the official record. Avoid sending sensitive personal information through an unapproved email account.

If the former unit cannot locate the file, ask your current S1 or servicing military personnel office what escalation route applies. They may direct you to the appropriate records custodian, HRC evaluation office, or correction process. Keep a written record of each request, response, date, and supporting document.

Match the Problem to the Right System

Different systems answer different questions. EES is generally associated with preparing, routing, and processing evaluation reports, while iPERMS is the more likely location for an approved document in your permanent military record. A report can exist in one workflow without being visible in the other.

The following comparison can help determine where to focus your search:

Location or office	Best use	What to request or verify
iPERMS	Finding the official filed copy	Search by rating period, report type, and document date
EES or evaluation workflow	Checking processing history	Confirm signatures, status, rejection, or submission details
Current S1	Starting an administrative inquiry	Ask for record review and guidance on escalation
Former unit S1	Recovering local copies or routing information	Request the signed report and submission history
HRC or designated records authority	Resolving unresolved or systemic issues	Ask about retrieval, correction, or record placement procedures

Access, retention, and escalation procedures can change. Follow the current instructions displayed in official Army systems and protect downloaded evaluations because they contain personally identifiable and performance information.

Request Corrections for Inaccurate Records

A missing NCOER and an inaccurate NCOER require different responses. If the report is absent, focus first on retrieval and filing. If the report contains an incorrect name, rank, date, duty position, rating chain, or administrative entry, identify the exact error and collect documents that support the correction.

Useful evidence may include orders, assignment history, rating scheme information, approved forms, email routing records, and a copy of the signed evaluation. Do not alter the original report yourself. Submit the issue through the personnel channel or correction authority identified by your S1.

A report that was never signed or finalized may require action by the rating chain rather than a records office. A completed report with an error may require a formal amendment, appeal, or correction request. The appropriate route depends on the type of defect and how long ago the evaluation was completed.

Preserve a Complete Career File

Once you locate an NCOER, save a copy in a secure personal records folder and maintain a simple index. Include the report period, unit, rank, report type, and file name. Keeping your own organized archive helps when preparing for promotion boards, assignments, separation, or administrative reviews.

Review your record after a transfer, promotion, deployment, or change in component. Early checks are useful because the former unit, rating officials, and local administrators may still have access to relevant routing information. They can also reveal an incomplete evaluation before it affects a personnel action.

NCOERs are only one part of a military record review. If you are organizing broader documents, separate evaluation reports from awards, orders, medical records, identification documents, and separation paperwork. Guidance on dependent ID card requests illustrates why using the correct personnel process matters for each document type.

Recommended Search Sequence

• Download and review every NCOER currently visible in iPERMS.
• Build a timeline using rating periods, units, ranks, and duty assignments.
• Contact the S1 for the unit responsible for each missing evaluation.
• Ask whether the report was signed, rejected, submitted in EES, or uploaded to iPERMS.
• Keep copies of all correspondence and supporting documents for escalation.

A well-organized request is easier for personnel offices to process. Include one missing rating period per line, explain what you have already checked, and attach only documents requested through an approved channel.

The same disciplined approach applies to other military administrative claims and records. For example, reviewing AER filing deadlines shows how dates and supporting paperwork can affect an administrative outcome.

Review your NCOER history now, document every gap, and begin with the S1 or records office connected to the unit that owned the rating period. Use official Army systems for submissions and current procedural guidance, then follow up until each evaluation is either located, properly filed, or placed into the appropriate correction process.