How to Add a New NCOER or OER to iPERMS

An NCOER or OER is an important part of the Army Military Human Resource Record (AMHRR). These evaluations can affect promotions, assignments, boards, schooling, and the accuracy of a Soldier’s official service history. A missing report may create problems when a record is reviewed under a deadline.

The process usually begins before the document reaches iPERMS. The evaluation must be completed, signed, and processed through the appropriate rating chain and administrative channels. In many cases, the unit S1, servicing human resources office, or another authorized administrator is responsible for submitting the final report.

iPERMS is used to view and manage documents in the Army personnel record, but it should not be treated as a storage location for drafts or unofficial copies. Soldiers can use the Army records guidance available through EES Army to understand related administrative procedures and identify the correct office for assistance.

Confirm The Evaluation Is Final

Before adding an NCOER or OER, confirm that the report is complete and has all required signatures. An NCOER normally uses the DA Form 2166-9 series, while an OER generally uses the DA Form 67-10 series. The exact form depends on the evaluation type, rating period, and the rated Soldier’s status.

Check that the name, rank, organization, duty position, rating period, and administrative data are correct. A report with a missing signature, incorrect ending date, or incomplete assessment may be rejected or require correction before it can become part of the official record.

Do not upload a working draft, unsigned form, counseling document, or duplicate copy simply because it contains similar information. The version that belongs in the AMHRR should be the final, authenticated evaluation processed through the Army’s approved workflow.

Gather The Correct File

Use a clear PDF of the completed evaluation whenever the responsible office requests a document for upload. The file should be readable, complete, and limited to the official report. Avoid photographs of pages, screenshots, password-protected files, or scans with cut-off signatures and missing sections.

Give the file a practical name that helps an administrator identify it, such as the Soldier’s name, report type, and ending date. A consistent filename does not replace document validation, but it can reduce confusion when several NCOERs and OERs are being handled at the same time.

If the evaluation was completed in EES, ask the unit administrator or servicing HR office whether it has already been transmitted for processing. Uploading a second copy may create a duplicate or leave two versions that appear to cover the same rating period.

Access Your iPERMS Record

Sign in to the official iPERMS access point using the credentials and authentication method currently required by the Army. After signing in, review the document categories and search for the evaluation by type, date, or period of service. A report may be filed under performance evaluations or another category used for Army personnel documents.

Soldiers who are unfamiliar with the system can review this guide on how to access your personnel file before searching for a missing evaluation. The exact appearance of the interface can change, so rely on current Army login instructions and your local HR office when access problems occur.

If the evaluation is already visible, compare it with the final copy you received. Check every page, signature block, and date. The presence of a document in iPERMS does not automatically prove that the correct version has been filed.

Use The Authorized Upload Route

The ability to upload a document directly may depend on the user’s permissions, current Army procedures, and the type of record involved. If iPERMS provides an authorized self-service upload option, follow the prompts carefully, select the appropriate document category, attach the final PDF, and submit it for review.

In other cases, the Soldier must send the document to the unit S1, military personnel division, or a designated records administrator. That office can validate the report and submit it through the correct channel. This route is often preferable for evaluations because administrators can identify duplicate reports, incomplete forms, and incorrect categories before submission.

Keep the submission receipt, confirmation screen, email, or case reference number. The evidence should show when the document was submitted and which office received it. Do not repeatedly upload the same evaluation while waiting for processing; contact the responsible administrator with the reference information instead.

Record issue	Appropriate action	What to retain
Final report is missing	Contact the unit S1 or servicing HR office	Signed PDF and submission email
Report is visible but incorrect	Request correction through the responsible personnel office	Copy showing the error
Duplicate evaluation appears	Ask HR or the records office to review the duplicate	Document names and dates
Upload is rejected	Correct the stated issue and resubmit through the authorized route	Rejection notice or case number
Report is needed for a board	Verify the record early and follow the board cutoff	Screenshot or confirmation of visibility

Verify The Document After Submission

Processing time can vary based on document quality, workload, and the office handling the request. After a reasonable processing period, sign in again and check whether the evaluation appears in the expected section. Open the document rather than relying only on a filename or listing.

Compare the filed version with your personal copy. Make sure all pages are present, the report is legible, and the rating period matches the report you intended to submit. A partially scanned document or an evaluation filed under the wrong category should be reported promptly.

For a broader review, use this resource to verify iPERMS documents. Regular checks are especially important before promotion boards, permanent change of station moves, reenlistment actions, and separation processing.

Resolve Missing Or Incorrect Reports

If the NCOER or OER does not appear, begin with the office that processed the evaluation. Ask whether the report was signed, submitted, accepted, and assigned to the correct record. Provide the rating period, report type, date of submission, and any transaction or case number.

If the report contains an error, do not alter the final PDF yourself. Corrections to an evaluation generally require the appropriate rating officials, command channels, or authorized personnel office. The correction process may involve an amended report, administrative change, or formal appeal depending on the issue.

Maintain a private copy of the final evaluation and related correspondence. Keep only the records needed to document the transaction, and protect personal information when sending files by email. Use official Army channels and follow your organization’s security requirements.

Keep Your Record Board-Ready

• Review NCOERs and OERs after each rating period closes.
• Confirm that the filed document is complete, signed, legible, and assigned to the correct category.
• Keep submission receipts, case numbers, and HR correspondence until the record is verified.
• Check iPERMS well before a promotion board or separation deadline.
• Contact the unit S1 or servicing HR office when a direct upload option is unavailable or unclear.

A reliable record review is a routine responsibility, not a task to leave until a board packet is due. Start with the final evaluation, use the authorized submission channel, and confirm that the completed report is visible in iPERMS. Take these steps now to protect the accuracy of your Army personnel record.