How to track senior rater potential evaluations in EES

The U.S. Army Evaluation Entry System (EES) stores and presents evaluation information used by raters, leaders and personnel staff. A Senior Rater Potential Evaluation can show how a senior leader assesses a Soldier’s readiness for increased responsibility, so reviewing it regularly helps connect assessment with development.

This guide explains how to find and interpret the entry without treating EES as an automatic promotion decision. It is general information for U.S. Army personnel, not an official Department of the Army instruction or a substitute for advice from your rater, chain of command or HR office.

Although written for an Australian audience, the process described is American. Australian Army members should use Defence and Department of Veterans’ Affairs channels unless an exchange or assignment places them in a U.S. Army personnel system.

Check which record applies to you

Start by confirming that your service data is held in the U.S. Army system. The Australian Army Regular and Army Reserve are separate from the U.S. Army, U.S. Army Reserve and National Guard, so an Australian rank or service history does not automatically create an EES record.

An address in Canberra, Brisbane or Townsville also says nothing about your evaluation status. Australian Defence and Department of Veterans’ Affairs personnel commonly use Australian Government Microsoft 365 and Teams tools, but those services do not themselves grant access to an American evaluation record.

General web searches can mix unrelated Australian material into their results. Water Safety Magazine may contain useful boating-safety information, for instance, but it has no authority over EES. Check the publisher, cited system and date before treating any page as evidence about your evaluation.

Understand the document

A Senior Rater Potential Evaluation is not simply the final score on an NCOER or OER. It may capture the senior rater’s judgement of potential, the reasoning behind it, and recommended development or leadership opportunities. Read the narrative, period covered, rater role and document status rather than searching for a single grade.

Also separate the evaluation from your rater profile and any promotion-point view. A profile summarises performance history, while points feed particular promotion processes. Neither the presence of a potential evaluation nor a favourable comment guarantees selection, and a draft or cancelled entry may have no effect.

Sign in and fix access

Use the approved Army personnel portal and authenticate with the credentials assigned to you. Labels vary, but the route is generally EES, followed by a View, View/Print or Evaluations function. Units using a newer evaluation interface may label the same functions differently, so follow their current login instructions.

iPERMS is a separate Army system used for personnel actions, not the EES evaluation form itself. If a message directs you to iPERMS, the linked reset your DS Logon guidance explains the recovery sequence, but complete recovery only through the government-supported page.

For persistent access problems, note the exact error, then contact the Army help desk, local personnel channel or HR representative. A quick Teams message may be quicker than repeated attempts, but your Common Access Card, account credentials and personal phone numbers should never be shared.

Locate and verify the entry

After opening the evaluation-history or view-evaluations area, enter the relevant name or DoD ID and widen the date range if necessary. Apply the type or status filter for Senior Rater Potential Evaluations when available, then compare results with the evaluation period given by your chain of command.

Open the record and verify its document title, senior rater, dates, review status and associated remarks. A potential evaluation may sit separately from a current NCOER or OER, while a draft appears until final review. Save the final version rather than a temporary preview.

If nothing appears, check for an unapproved report, a misspelt name, an incorrect identification number or role-based visibility limits. Regular Soldiers may see only their own files, whereas some potential material is restricted. Ask the rater or HR office to confirm what exists and how it can be provided.

Turn the entry into useful evidence

Compare successive evaluations rather than isolated phrases. Look for consistent strengths, newly identified gaps and concrete actions such as training, counselling or a leadership assignment. This turns the document into a preparation tool: request the experience that closes a gap, then ask the rater to document the result.

Promotion boards and career managers may consider the evaluation alongside NCOERs or OERs, rater profiles, assignments and the points applicable to your category. Keep that context because a senior rater’s observation can carry weight without replacing the whole board picture.

When leaving or retiring, remember that separation paperwork has a narrower purpose. A practical DD 214 retirement guide explains the request process for the U.S. DD Form 214, which records service rather than the full evaluation history. Store the separation document and potential evaluation in separate, clearly named files.

Build a dependable tracking routine

A light routine is enough to keep the record useful. Use a consistent method rather than relying on memory during a promotion board or transition.

• Check EES after each evaluation cycle and before a board deadline.
• Save the final PDF with its period, rater and status in the filename.
• Keep a dated log of feedback, actions and outcomes.
• Ask your rater to clarify gaps in writing.
• Protect personal data and separate official files from drafts.

Australian users can adapt the routine to a busy household and a mixed Regular and Reserve career. For Logan residents, the City of Logan site covers local services, while Defence personnel and family records remain with the relevant military or DVA channel. In everyday Australian speech, “chuck it in the log” should still mean a tracked request with an owner and date, never a lost password or unverified document. That discipline leaves a clean evidence trail whenever the next rater, board or transition review arrives.