Using EES To Create A DA Form 1059 For Service School

The DA Form 1059, Service School Academic Evaluation Report, records a soldier’s performance during an Army course. It may cover academic results, leadership, physical readiness, participation, and whether the student met the course standard. The form becomes part of the official personnel record, so accuracy matters from the first entry.

The Evaluation Entry System, commonly called EES, can help authorised users prepare and route the report. The exact screens, permissions, and workflow may vary according to the school, command, and current Army system settings. EES should therefore be used alongside the course’s local standard operating procedure.

For personnel working with American units in Australia, the process may involve coordinating across time zones, including Canberra, Brisbane, or Darwin. A training manager dealing with a US rotation at Shoalwater Bay or the Northern Territory should allow extra time for signatures, account access, and records updates rather than leaving the form until the last afternoon.

The guide below focuses on the practical workflow: preparing the student’s details, entering course results, reviewing narrative comments, completing digital signatures, and confirming that the final report is filed correctly.

Confirm Access And Reporting Responsibility

Sign in to EES with the Common Access Card and credentials assigned to your role. The person creating the report may be a course administrator, instructor, rater, senior rater, or another authorised official. If the required menu is missing, the problem is usually related to permissions, role assignment, or the course record rather than the form itself.

Before beginning, confirm that the report is a DA Form 1059 for a service school or formal Army course. Do not select an NCOER, OER, or another evaluation category simply because it appears first in the menu. EES supports several report types, and choosing the wrong one can create delays when the report reaches the reviewing official.

Check the course instructions for suspense dates and signature order. A school may require the rater to complete the academic assessment first, followed by the senior rater and the student’s acknowledgement. Local rules take priority over a general online guide, including related Army guides that explain wider evaluation and personnel processes.

Prepare The Student And Course Record

Gather the source documents before opening a new evaluation. These may include the soldier’s official name, rank, component, unit, course title, class number, attendance dates, course location, and academic standing. Use official records rather than memory, informal spreadsheets, or an old email signature.

The course record should distinguish between enrolment, attendance, completion, dismissal, and graduation. A student who attended every class but failed an assessment should not be recorded as a graduate. Similarly, a student who was removed from training for administrative reasons may require a different explanation from one who failed academic or leadership standards.

Useful details to verify before data entry include:

• Correct spelling of the soldier’s name and official rank
• Unit identification, duty position, and component
• School name, course title, class number, and location
• Start date, end date, and attendance status
• Academic result, graduation status, and any approved distinction

For an Australian-based administrator, date formatting deserves particular care. Australian workplaces commonly write dates as day-month-year, while US Army systems generally display month-day-year. Read the EES field labels and preview the completed report before accepting any date.

Enter Performance And Course Results

Open the service school evaluation in EES and populate the administrative fields first. Select the correct soldier, course, and evaluation period, then compare every automatically imported field with the school roster. Imported information reduces typing but does not remove the responsibility to proofread it.

Enter the academic result exactly as supported by the course record. If EES offers a controlled selection such as pass, fail, or distinguished graduate, use that field consistently with the official outcome. Narrative comments should explain meaningful performance, conduct, leadership, or deficiencies without adding unsupported claims.

The report should give a fair picture of the student’s performance during the course. Comments such as “performed well” are less useful than a specific description of demonstrated knowledge, teamwork, initiative, or technical competence. If the student did not meet a standard, state the relevant area clearly and professionally, using the school’s approved language where available.

Avoid copying text from an NCOER or OER into the 1059 without adapting it to the course. A service school report is about performance in training, not a broad assessment of the soldier’s entire duty assignment. This distinction is especially important when a report may later be reviewed for assignment, qualification, or promotion purposes.

Apply The Rating Chain And Comments

Confirm that the designated rater and senior rater are attached to the report correctly. Their rank, name, duty position, and organisation should match the course or command record. If a rater changed during the class, follow the school’s written direction instead of selecting the most convenient person in the directory.

Use comments that are objective, concise, and connected to observed performance. A strong statement can identify what the soldier did, the setting in which it occurred, and the result. Avoid sarcasm, unexplained abbreviations, personal criticism, or statements about matters outside the evaluator’s direct knowledge.

The final assessment should also be consistent with the selected rating or outcome. A report marked as unsuccessful should not contain language suggesting the soldier fully exceeded every standard. If an unusual circumstance affected the course, record it only when authorised and relevant to the evaluation.

Before routing, ask the reviewing official to check spelling, dates, course status, and the relationship between the narrative and the selected result. A short review in EES is usually faster than correcting a signed report through records channels.

Review The Form Before Signatures

Use the EES preview or print function to examine the complete DA Form 1059. Check page breaks, text truncation, special characters, blank fields, and the appearance of comments. A sentence that looks complete in an entry box may be cut off in the generated form.

Run a final administrative check before sending the report forward:

• Compare personal data with the soldier’s authoritative record
• Confirm the course dates and school location
• Verify academic standing and graduation status
• Check evaluator names, ranks, and duty positions
• Read every narrative block in the generated preview
• Confirm that required sections contain no accidental blanks

If the report contains an error, correct the draft before signatures are applied. Do not rely on a handwritten note or an email to explain a discrepancy on the official form. Where EES locks a field or will not allow a correction, contact the local administrator and follow the correction procedure.

A soldier may review the report before acknowledgement, depending on the applicable process. That review does not mean the student edits the evaluator’s assessment. It provides an opportunity to identify factual errors, such as the wrong class number, an incorrect course date, or a misspelled name.

Sign, Route, And Store The Report

When the content is correct, complete the required electronic signatures in the order specified by the course or command. Make sure each signer uses the correct account and role. A report can remain pending even when the content is finished if one official has not completed the required action.

After final approval, confirm the report’s status in EES and determine where the official record will be stored. Depending on current Army procedures, the completed document may be transferred to the soldier’s Army Military Human Resource Record or another authorised repository. The administrator should retain only copies permitted by policy.

Personnel supporting US Army activity from Australia should account for public holidays, restricted network access, and the time difference with the unit’s headquarters. A quick follow-up message during an Australian arvo may arrive outside the responsible office’s working hours in the United States, so routing the report before the suspense date is sensible.

Keep a record of the transaction status, not unnecessary personal information. If the report is needed for a promotion or assignment packet, confirm that the correct document is available in the official record. Broader preparation advice, including promotion packet guidance, can help explain how supporting documents fit into a soldier’s career file.