How to Locate Your Senior Rater’s Past NCOERs in EES

The Evaluation Entry System (EES) stores and routes U.S. Army evaluation reports, including Non-Commissioned Officer Evaluation Reports (NCOERs). If you need to review a senior rater’s previous reports, your ability to find them will depend on your role, the record’s status, and the permissions attached to your Common Access Card (CAC).

This process is especially relevant for U.S. Army personnel serving in Australia, working with American units, or supporting joint activities around Canberra, Sydney, or Darwin. EES remains a U.S. Army platform, so an Australian Army member will not automatically have access simply because they work in the same office.

Past NCOERs can help you understand senior rater narrative patterns, duty-position expectations, and how potential is described across different rating periods. They should not be treated as templates to copy. Evaluation content is controlled personnel information and must be handled through approved systems.

The screen names and workflow can change after Army system updates. Use the current EES interface, your unit’s administrative guidance, and your servicing S1 or human resources specialist when the record does not appear as expected.

Understand Your Access And Role

EES access is based on your relationship to the evaluation, not general curiosity. A rated Soldier, rater, senior rater, supplementary reviewer, and authorised administrative user may each see different records. A senior rater’s earlier NCOER may be visible only when it is connected to a current evaluation, assigned to a permitted workflow, or available through an authorised record-management function.

Start by identifying why you need the document. Reviewing a senior rater’s evaluation history for an active rating chain is different from requesting a copy for a board file, command review, or administrative correction. Your S1 section can confirm whether your purpose matches your role in EES.

Do not attempt to bypass access controls by using another person’s account or asking a colleague to forward restricted files. That creates an audit issue and may expose private information unrelated to your duty.

Prepare Your CAC And Account Access

Use a government-managed computer and an approved network whenever possible. Personnel accessing U.S. Army systems from Australia may encounter time-zone differences, network routing problems, or security controls that are less noticeable during normal U.S. working hours. Canberra, Sydney, and Melbourne generally operate on AEST or AEDT, so a help desk based in the United States may respond several hours later.

Check that your CAC is inserted correctly, the card reader is recognised, and the browser has current certificates. If your card is close to expiring, arrange renewal before starting a records search; the guide to CAC renewal steps explains the practical preparation involved.

Have your personnel details available, but avoid entering them into unapproved websites or personal note-taking applications. If you cannot remember your military identification number, use an authorised reference process such as these military ID details instructions rather than guessing fields in EES.

Search EES For Historical NCOERs

Sign in to EES with your own CAC and open the evaluation or record-management area permitted by your role. Depending on the current interface, you may need to choose a personnel search, evaluation search, or workflow queue. Search using reliable identifiers such as the senior rater’s full name, rank, organisation, or personnel number.

Names can produce several matches, particularly in large commands or multinational environments. Confirm the correct person by checking the unit, duty position, component, and rating period. A senior rater who has moved from a battalion to a brigade may have records associated with different organisations.

Look for completed, signed, or archived evaluations rather than drafts. A report still in coordination may show limited information, while an incomplete evaluation may not be suitable for historical review. Open the record details first and confirm the report type is an NCOER, not an Officer Evaluation Report (OER), Academic Evaluation Report (AER), or an unrelated administrative form.

If the system provides a view, print, or download function, use only the option allowed by local policy. Save authorised copies to an approved Army location, not a personal laptop, private cloud drive, or shared household computer.

Check Why A Record Is Missing

A missing NCOER does not necessarily mean the report was deleted. It may be filed under a different rating chain, retained in another Army records system, awaiting signatures, or unavailable because your EES permissions do not cover historical evaluations. A spelling variation, middle initial, name change, or incorrect unit can also prevent a successful search.

Review the evaluation period and organisation before escalating the issue. Ask the senior rater or unit administrator to confirm the report’s status without requesting that sensitive material be sent through ordinary email. The S1 can check workflow ownership, rejected forms, and transfer issues.

If the NCOER should be part of the Soldier’s official record, iPERMS may be a more appropriate destination for the final document. EES is primarily used for preparation, routing, and evaluation management; it should not be assumed to be the permanent source for every historical record.

Protect Records Under Local Conditions

When working from Australia, follow U.S. Army information-security rules first and local privacy obligations where they apply. The Privacy Act 1988 (Cth) sets expectations for handling personal information in Australia, while Army policy governs access to U.S. personnel records. Do not place NCOERs in a local office’s general filing system simply because it is convenient.

Everyday habits can create avoidable exposure. Avoid downloading evaluations to a personal MacBook, leaving printed reports beside a shared office printer, or discussing rating narratives in a café in Canberra or Sydney. Use locked storage, approved destruction methods, and screen privacy when working in open-plan facilities.

Australian market services can also create confusion. A commercial computer shop or local IT contractor may be able to repair a card reader, but that does not give the provider permission to handle CAC credentials or evaluation files. Use the responsible Army help desk for authentication and records problems.

Practical Checks Before Opening A Record

A short preparation routine reduces failed searches and protects the evaluation data you are authorised to view. Keep the search focused on a legitimate personnel or administrative requirement, and record only the minimum details needed to resolve the issue.

Use these checks before and after accessing a senior rater’s historical NCOERs:

• Confirm that your role gives you permission to view the specific evaluation.
• Use a government device, approved network, and your own active CAC.
• Search with the correct name, rank, organisation, and rating period.
• Verify that the result is an NCOER and that it is final or properly archived.
• Store any authorised copy only in an approved Army repository.
• Report missing, duplicated, or incorrectly assigned records to the S1 or designated EES administrator.
• Log out, remove the CAC, and clear any printed working notes from the area.

These steps help distinguish an access problem from a records problem. They also protect the senior rater, the rated Soldier, and the integrity of the U.S. Army evaluation process while you work from an Australian location.