How to Check Your NCOER Status in the Army System

An NCOER can pass through several stages before it becomes part of your official military record. A report may be drafted by the rater, reviewed by the senior rater, signed by the rated NCO, submitted through the chain of command, and processed for filing. Each step can affect when the evaluation appears as complete.

The Army’s Evaluation Entry System, commonly called EES, is generally used to prepare, route, and sign evaluation reports. Your local unit may also use additional administrative procedures, so the exact screens, permissions, and responsibilities can vary by command.

Checking the report early helps you identify missing signatures, incorrect dates, routing problems, or a stalled submission. It also gives you time to contact the appropriate rating official or S-1 before the evaluation becomes urgent.

Understand What NCOER Status Means

Your NCOER status reflects where the report is in the evaluation workflow. A report that is saved in EES is not necessarily complete, and a report with all signatures may still be waiting for administrative processing or placement in your official record.

Common status descriptions include draft, in progress, pending signature, signed, submitted, returned, or completed. The wording may differ by system view or user role. A rater, senior rater, rated Soldier, and administrative clerk may not see exactly the same information.

The evaluation’s “Thru” date is also important. It identifies the end of the rating period, while the submission date reflects when the report entered the processing chain. These dates should not be confused when you are tracking a delayed NCOER.

Prepare Before Opening EES

Have your Army network credentials, Common Access Card, and a compatible military workstation or approved access method ready. If EES does not load, the problem may involve browser settings, certificates, network access, or a temporary system outage rather than the NCOER itself.

Know the report period, your unit, the rating chain, and the approximate date the NCOER was initiated. This information makes it easier to locate the correct evaluation and helps your S-1 or unit administrator investigate a missing record.

Keep copies of relevant notices, emails, counseling documentation, and signature requests. Administrative records are easier to resolve when you can show when the report was submitted, returned, or awaiting action.

Check the Evaluation in EES

Sign in to the Army’s EES portal through your authorized military access point. After authentication, open the area that contains your evaluations or assigned reports. Depending on your role, you may see reports as a rated Soldier, rater, senior rater, or administrator.

Select the NCOER connected to the correct rating period and review its current status. Check whether the report is awaiting your signature, another rating official’s signature, an administrative review, or final submission. Read any displayed comments or return instructions before taking action.

If the report requires your signature, verify the duty description, counseling information, rating dates, and administrative data before signing. Signing generally confirms that you have reviewed the report; it does not necessarily mean you agree with every rating or comment. If you believe information is inaccurate, use the applicable Army process to raise the concern promptly.

EES access problems should be documented. Record the date and time, the error message, and the report identifier if available. This information gives your S-1 or system administrator something specific to research instead of relying on a general statement that the report is missing.

Interpret the Status and Record Location

The status shown in EES may indicate workflow progress, while the official record may be maintained in a separate Army records environment. Use the status as a tracking signal, then verify final filing through the appropriate personnel record system when enough time has passed for processing.

Status or condition	What it usually indicates	Practical next step
Draft or in progress	The report is being prepared and may not be ready for signatures	Contact the rater if the suspense date is approaching
Pending signature	One or more required signatures are incomplete	Identify the person whose action is outstanding
Returned or rejected	The report needs correction or administrative action	Read the reason and coordinate with the rating chain or S-1
Signed or submitted	Required signatures may be complete, but processing may continue	Monitor for completion and official filing
Completed or filed	The evaluation has passed the workflow stage shown	Verify that the final document appears in your record
No report displayed	The report may not have been initiated, assigned correctly, or loaded for your account	Ask the unit administrator to trace the report

A report can be complete in EES while its final document is not yet visible in your personnel record. Processing time can depend on the unit, the evaluation type, corrections, and the workload of the organization responsible for records updates.

Verify the Final Document in Your Record

After the NCOER has been finalized, check your official personnel record for the filed evaluation. The interactive workflow and the stored document serve different purposes, so a completed screen in EES should not automatically be treated as proof that the report is already available everywhere.

The iPERMS website guide explains the personnel records system and can help you understand where official documents may appear. When reviewing the file, confirm that the report belongs to the correct rating period and includes all pages, signatures, and identifying information.

If the evaluation is absent, compare the EES status with the record system. A missing document may reflect normal processing time, a rejected submission, an incorrect personnel identifier, or a filing issue. Avoid uploading duplicate copies unless your servicing office specifically directs you to do so.

Resolve Delays Before They Affect You

Start with the person responsible for the next action in the rating chain. If the rater or senior rater has not completed a required step, a professional reminder may resolve the issue quickly. For routing, filing, or access problems, contact the unit S-1, administrative section, or designated EES administrator.

Keep communication factual and retain copies of responses. If the report is returned, ask what correction is required and whether the rating chain must resubmit it. If a report remains stalled near a promotion, transfer, separation, or evaluation suspense, elevate the matter through the chain of command according to local policy.

Administrative tracking habits that work for other Army records can also help here. For example, keeping submission dates and supporting documents organized is useful when handling requests such as an AER request for lost gear, even though that process is separate from NCOER routing.

Practical Follow-Up Steps

• Record the NCOER period, status, and date you checked the system.
• Identify the exact signature, correction, or routing action still pending.
• Contact the appropriate rater, senior rater, S-1, or EES administrator.
• Verify the completed report in your official personnel record after processing.
• Save correspondence and report copies until the evaluation is confirmed as filed.

Check your NCOER at each major stage rather than waiting until a promotion or transition deadline. A timely review, clear documentation, and prompt coordination with your rating chain can prevent a routine administrative delay from becoming a serious personnel-record problem.